Schedulista vs. All-In-One Fitness Business Software

Manage and Grow Your Fitness Business Better with Learn more below.

Choose the All-In-One Fitness Business Management Software Platform. Review our head-to-head Schedulista software comparison and see for yourself. Get a custom web and smartphone app designed for your brand with additional customization available throughout your custom-built software. Grow your business, turn leads into clients, and increase revenue.

Choosing software to run your business is a big decision that can be overwhelming, but it doesn’t have to be, and by the end of this Schedulista review we hope that the best choice stands out.

Within this article, you will read about Schedulista, a booking and scheduling software, along with its capabilities in comparison to the all-in-one fitness business software. You’ll learn an overview of their platform and features available to business owners which will give you an idea of the type of business that Schedulista serves.

We will go over Schedulista’s specs and pricing against their competitors to give you all the tools you will need to make the best, most educated decision for your company’s success.

You will learn why is the top choice for fitness entrepreneurs to effectively and successfully grow their business, increase revenue, and maintain and grow their clientele.

The fitness industry is constantly moving and evolving following new trends and fads. For a fitness business to stay relevant and lucrative, its software must be also able to change and evolve with the times. This is just one of the many reasons why you should choose We are creating a platform that adapts to every client and their needs as it is customized to the client’s brand. This sets companies up for future shifts in the industry and will always adapt to a business’s needs.

If you’re ready to learn more about software that can learn and adapt to your companies needs, then book a demo today.

Fitness Businesses Who Trust

Schedulista Software Review

What is Schedulista? Schedulista is a software company that provides a custom-crafted scheduling service that lets clients book appointments right from your website, Facebook page, email message, or text.

Their customers include artists, coaches, therapists, big box stores, major software companies, and venerated institutions like gyms and universities.

Schedulista vs.

There are a few aspects that Schedulista and have in common. Among them are the calendar and scheduling functions, payment processing, mobile apps, custom branding, integrations, reporting, and automation. However, the Schedulista platform was designed as a scheduling software alone and cannot function as a platform to run a fitness business in its entirety., conversely, can encompass a much larger range of services. This gives fitness businesses, with any number of different focuses, the ability to use the software as an all-in-one service for their needs.

Moving forward in this article, we will be taking a more specific look at individual aspects of both software platforms.

Unless otherwise stated, all images and reviews below are of/about the software platform.

Fitness Business Management Software

One of the most popular aspects of the software platform is that you can manage all aspects of your business from one place. From scheduling classes, booking personal training, performing fitness assessments, and managing your members, can do it all.

Schedulista on the other hand, while it has a vast calendar and online booking presence, the software cannot handle personal training sales, fitness assessment performance, or online and TV workouts.

One reviewer mentioned some issues they had with the Schedulista Platform:

“I do not like the fact that I cannot add more than one email to a client’s profile. Sometimes parents have more than one person who needs to be notified of the upcoming schedule. There is also part of the system that doesn’t work. Lastly, I wish on the final session, and an automatic reminder could pop up reminding the client it’s time to renew.”

Conversely, software is fully-customizable and user-friendly. Our platform allows you to manage personal training, memberships, schedule and track workouts, alerts, payments, generate reports, and even integrate with other programs if desired. Let’s take a deeper look into everything can do for your business.

Client/Class Scheduling

Scheduling is the number one aspect that Schedulista does well. Users can offer classes, workshops, and events while allowing payment acceptance for each. Staff can view and edit the master calendar and drag and drop time slots make it easy to move appointments around. also contains a customizable calendar function. However, we take it one step further by accommodating multiple trainers, multiple class and location calendars, scheduling add-on options, and more. Customers can pay for services they’ve purchased, book new appointments, and even sort the view to their liking.

Gym/Facility Management

When owning a fitness business, it’s important the services and amenities that you offer match with pricing that ensures your business remains profitable. Both and Schedulista offer competitive pricing that can reach all sorts of client types. The difference, however, is in the features offered. Management software must offer all the customizable options a fitness business owner needs while never making you pay for features you’ll never use.

With software, you can generate reports to see anything from total purchases to gross revenue while itemizing everything individually. A business owner needs to have these features at their fingertips to analyze the growth and profit to make decisions on changes needed.

For example, you might want to analyze your small group training schedule. After generating a report, the results show that you have more revenue coming in from the morning and evening classes over your midday offerings. Simply eliminating your midday class options might save you in payroll and facility costs.

Additionally, gym management software must be able to store and manage all your membership information, in addition to the billing for all your clients, personal training sales, assessments, and even staff roles. The platform can do all that and more.

Client Automation

Schedulista and both offer automation features. Schedulista’s automation is limited to scheduling alerts, follow up emails, and text message reminders. While offers an array of customization.

To maintain a smooth operation, you want your business to operate as easily as possible. offers automated features to keep your clients engaged with their workouts and your facility in general. Here are a few of the offerings:

  • Automatic Emails and Texts/Other Automatic Features
  • Highlight
  • Automate Workout Delivery
  • Automate Resource Delivery
  • Automate Assessment Delivery
  • Automate Reminders/Alerts via app, text, and email

Dedicated Zapier Support

At, we provide our clients with a plethora of integrations – but, sometimes, you want a bit of a boost. Our partnership with Zapier allows you to, in Zapier’s words, “Integrate (link your web apps with a few clicks, so they can share data), Automate (pass info between your apps with workflows called Zaps), and Innovate (build processes faster and get more done – no code required).

Part of this partnership includes dedicated Zapier support to help you through every step of the process. With over 2,000 apps to choose from, you can rest assured that your company’s website is as efficient and user-friendly as possible.

Schedulista offers an array of integrations as well including Mailchimp, iCal, and Facebook. Unfortunately, besides making these links available, the user is in charge of configuring them on their own whereas, with’s partnership with Zapier, this process is streamlined and worry-free.

Dedicated Account Manager

At, we take customer service very seriously; which is why we provide our clients with a dedicated account manager to help them through every step of the process – indefinitely.

If you want to redesign your website, your account manager will get it done. If you want to set up an e-commerce store, your account manager won’t blink twice. Whatever you need, our world-class dev team will come through. From the mundane to the complex, we have you covered.

Customized Software

Purchasing the use of the Schedulista software gives users the ability to create a custom public scheduling page; editing their own themes, colors, and images. However, the platform itself, including colors, layouts, and features does not change, nor does the app. So while the interface is known to be user friendly, the main dashboard that you will be using for your company is not customizable., however, provides custom websites and apps for no additional charge. When you sign up to use our software, custom apps and websites are included — no additional costs, no headaches.


As stated above, Schedulista offers users the use of their feature-rich online platform, however, unless you create a public scheduling page, their software comes without the ability to customize the look or features to match your business.

It’s important when purchasing a business software that you are able to customize all aspects of it to match the needs of your business. That’s why software is fully customized so that your company is front and center.

iOS & Android Apps

Both Schedulista and offer mobile apps on both iOS and Android. With Schedulista’s app, clients can book appointments while users can manage multiple calendars, contact clients, and manage their schedules. However, only the mobile app is fully customizable.


As we mentioned previously, Schedulista’s customization begins and ends with its custom scheduling landing page. This consists of a one-dimensional page that your customers can be driven to via a link embedded within your own website. On this page, colors and logos can be edited to fit your business as well as calendars and appointment scheduling. Tools for editing this page are standard and can be utilized by the owner to tweak until the desired look is achieved.

One Schedulista user expressed their dislike for the website design:

“The graphic interface isn’t as flexible as it should be, and depending on where it’s integrated it can look out of place from a visual design perspective.”, on the other hand, does all the work for you. Once you have decided on the customized features you would like on your site, our highly rated development team goes to work. Whatever you want or need, as a business owner, will be provided for you by our team. We want to create the best experience possible for you and your customers.

Here are a few of the features included in our custom websites:

  • Responsive
  • SEO optimized
  • Unlimited theme changes
  • Built to convert visitors to leads
  • Custom graphic work
  • Google Certified Partner
Security Features

Schedulista and both provide users with added security features so that their business and client information remains safe and secure. Schedulista’s security features include 3 levels of access with data transferred securely over 256-bit SSL while all data is continuously backed up over multiple servers.’s security features include:

  • SSL Secure
  • Privacy Shield Framework
  • Google Cloud
  • and more

Marketing Integrations

Schedulista does not boast a platform rich in marketing integrations. They do, however, offer social media integrations including a “schedule now” button on Facebook, direct links to your scheduling site that can be used across numerous platforms and email and app alerts. has built-in integrations but the possibilities are endless with our focus on custom-branded solutions for retention, client and lead follow-ups, marketing, advertising, along with other features intended for faster, easier, and more automated business growth.

Some of our more popular integrations include:

  • MailChimp
  • ConstantContact
  • ConvertKit
  • Zapier
  • Google Analytics
  • Facebook Pixel

Grow and manage your fitness business better with

Workout Software

As fitness trends lean more towards leading a healthy lifestyle over temporary yo-yo dieting and temporary fads, it’s imperative for a fitness professional to be able to easily create, update, send, and track workouts for all their clients.

Does Schedulista rise to the challenge? Let’s find out.

Workout Creator/Logger

Schedulista severely lacks in creating or delivering custom workouts. The software to date has no function for workout creation templates, a client and trainer workout logging app, exercise library creation, workout progress, or high-level automated workout progress engagement. The only way to contact your clients via Schedulista is through emails or text alerts.

The business app knows that tracking progress is a major component of client retention and happiness, which can be quantified in business revenue. The more a client feels valued and that their hard work is paying off, the longer they will stay with that business/trainer, and the happier they will be over time. That type of value is often marketed to the friends and family of each happy customer by word of mouth.

We know what it takes to keep your clients happy and that’s why our workout creation is full-featured and allows an array of customizations for your brand.

Our workout creator/logger provides users with endless possibilities for delivering workouts, tips, and encouragement to clients in any scenario, including:

1-1 Training

One-on-one personal training is one of the most popular and lucrative aspects of any fitness business. Using our software, trainers can connect with their clients on an individual level by scheduling workouts, communicating through the app and alerts, and tracking progress. Personal training requires a connection between trainer and client, and our software helps facilitate and foster that connection.

Group Training

When a group of individuals who have similar fitness goals gets together in a workout setting, oftentimes, they find themselves meeting or exceeding their fitness goals at a faster rate than going at it alone. Group training is a great way to create excitement, stir up buzz, and incorporate some healthy competition. software is just as accessible for groups as it is for individuals. Workouts can be created, scheduled, sold, and tracked with ease.

Online Training

In an increasingly digital world, the popularity of online training is on the rise. The software platform will always keep up with the times and trends of the fitness world. We do this by allowing you to send workouts to anyone, anywhere, and anytime while never breaking communication.

Exercise Library

Numerous free and paid fitness platforms offer pre-built workout libraries to their users. However, the videos and tutorials are done by professionals who are not affiliated with your company and do not know the individual needs of your clients. This creates a disconnect between you and your clients and does not offer value to your company individually.

With, however, video libraries and exercises can be customized. This gives you full ownership of what your clients are using for their workouts as well as creating even more value for your price point.

Schedulista does not offer any sort of exercise library or the ability to upload videos to be stored for viewing or purchase.

Custom Exercises

As mentioned above, giving your clients a video featuring someone they have never seen or met does not showcase your business the same way it would if your fitness staff was featured. Your clients and their fitness needs are unique and so is your business. Give them the best experience possible by using videos filmed at your business, featuring your staff members.

TV Workouts

Aside from providing clients with the ability to watch demos of the exercises you’ve sent them within their workout plans, gyms can use the exercise library as well as a great way to cast exercise demos onto gym television screens during group classes or one-on-one training sessions.

This is a great way to provide that “personal touch” so many people look for when choosing a gym.

E-Commerce Software

Schedulista’s e-commerce abilities are limited to credit card capture, payment processing, and recurring payments.

When it comes to selling membership training packages, running workout challenges, delivery of individual training, and selling single workout plans, allows for purchases within any of these platforms with customizable functions at every step of the way.

Payment Processing provides users with payment processing options and can accept payments for any product or service in a secure manner.

Using Stripe, our software can accept one-time payments for products or services, send recurring monthly membership invoices, sell packages for personal training or group classes, or combine all accrued payables into one monthly bill for customers. Unlike Schedulista, payments through can truly be customized to whatever will work most efficiently for your business.

Schedulista also offers the use of Stripe Payments, however only as third-party integration and also for an additional charge.

Sell Products

Both Schedulista and provide users with e-commerce capabilities to sell services online. While Schedulista’s sales are limited to appointment, membership, and classes, goes a step further and provides users with the ability to also sell gear, food and beverage and training packages like the below examples:

Sell Workout Plans

Personal training is a valuable service for a fitness business, but it might not be suitable for every member. Some members don’t feel comfortable working with a trainer in a one-on-one or group setting while some members feel it’s a luxury they cannot afford.

In these situations, creating and selling customized workout plans is the answer to all these needs and more.

With software, you can provide customized, pre-built workouts for members of your gym to purchase. This is mutually beneficial because your members can utilize a workout created by a professional and your business can charge for this service. There are endless possibilities such as a workout of the day, monthly training programs, or specific targeted workouts.

Gym owners and their trainers have the freedom to create whatever type of workout they want to sell. Your business benefits from the added revenue and your members benefit from the quality workouts they are purchasing.

Offer Online Workout Memberships

For the virtual clients who do want a customized program, your business can charge a premium price, but that normally dictates a higher time commitment from the individual generating the program. Taking time out to create custom workouts for each client is time-consuming and normally cannot be used for any other client. helps to save you time and energy by providing automated programming delivery.

Rather than having to take the time to send a new workout at the end of each cycle, the workouts can all be created in advance and be sent automatically at a predetermined time that works for you and the client. Your client can then complete these workouts on their own time and at a location of their choice.

Sell Workout Challenges

Whether intentionally or unintentionally, fitness businesses promote a sense of community. Gym members see the same faces several days per week, develop friendships, and share in the success of others. By running a workout challenge, you are providing an opportunity for members to engage with others as a team or in friendly competition.

The more your business feels like a community, the more members will want to tell their friends about it. This is an amazing marketing opportunity for your fitness business. Fitness challenges like boot camps, weight loss challenges, and running or biking competitions are some of the most popular programs run at gym clubs all over the world to this day.

Performance Health Software

Another key to being a great fitness business owner and trainer is knowing where your clients are in their fitness journey and having a plan set in place for how you will help them meet their fitness goals. To be an effective fitness entrepreneur, you’ll need effective performance software.

Performance health assessment software should allow you to:

  • Turn leads into clients
  • Engage clients through fitness assessments
  • Track measurement data, injuries, etc.
  • Show current fitness level and compare to an optimal level of fitness specific to the client
  • Optimize the delivery of personalized workouts and nutrition

Schedulista does not give users the ability to conduct fitness assessments on their main dashboard or via any third-party apps.’s Performance Health Assessment software, however, is fully customizable from A-to-Z and allows you to onboard clients and deliver workouts automatically without the need for a third-party app.

You can onboard leads into clients by gauging their fitness and health levels through a set of customizable assessments and re-engage clients at set intervals to show progress and increase retention. Most importantly, the data collected is customized to your business and clients. This smart data ensures you have the data that’s important for your clients’ fitness journies, personalized to them. The value this data adds to your business is unmatched.


As a fitness business owner, the benefits of offering fitness assessments to your clients and members add up to increased revenue and member retention. For the client, the information obtained in the assessment gives them a glance at the information they cannot get elsewhere and is priceless to working towards their overall fitness goals. These assessments showcase where they are now at their baseline fitness level and give you and your trainers a plan of attack for each member specific to their goals.

Performance & Measurement Reports

Keeping your clients engaged and focused on their goals is important for retention. After all, no business wants to lose a client.

By giving your clients a performance report where they can see their progress pictures and statistics, you are showing them how your services have helped them toward meeting their fitness goals. When clients can see proof of their progress, they are more likely to remain a loyal member, spread the news to others about their progress, and even add on additional services.


When speaking of performance and fitness tracking, many people leave out one very important component: nutrition. Any fitness professional will agree, a fitness goal can only be met and sustained with proper nutrition management. For performance to be at its peak, your clients need to take stock of their daily dietary choices – that’s where’s nutrition tracking and logging comes into play.

Your clients can track their daily intake and you can see what they’re eating and whether they prioritize pre and/or post-workout meals.

Schedulista Software Pricing

How much does Schedulista cost? If you’re looking for the best free scheduling app, you’ll have to look elsewhere, but its pricing is reasonable if all you’re looking for is an appointment scheduling software.

Schedulista’s pricing is broken down by the number of staff that will have access to its features. For a Schedulista tutorial, you can sign up for a 15-day free trial.

Schedulista Software Competitors

Below is a list of competitors to the Schedulista platform including a listing of basic features and functions.

The Bottom Line: Pros and Cons

Choosing the right software to run your business can mean the difference between success and failure, but it doesn’t have to be a hard choice. has all the customization and features your fitness business needs to succeed well into the future.

Schedulista Cons

Many small business owners of shops like salons, therapists, florists, and caterers love the Schedulista platform for their features and low cost. If you’re looking for a platform that is specific to scheduling and appointment booking, then Schedulista is a good choice.

However, for fitness businesses, trainers, or studio owners, Schedulista does not supply them with the features they’ll need to run their businesses fully and effectively. As mentioned above, Schedulista cannot work directly with your clients to create personalized workouts, perform and track fitness assessments, manage your staff or facility, or run comprehensive reports. Schedulista’s scheduling platform simply cannot manage the day-to-day of a fitness facility.

One Schedulista customer mentioned a few difficulties with the platform:

“It does have some limitations, like not being able to take credit card numbers. It’s also not linked with EHR, so when I do switch over from paper to electronic files, I will have to use different software.”

Another customer had issues with the heart of the Schedulista platform: its scheduler:

“It is a crap-shoot whether or not the appointment will set (or delete). Sometimes requires doing the same thing over and over until it “takes.” As a result, some of my clients won’t use it anymore and just call to make their appointments, defeating the purpose of having the app in the first place. Trying to sync with Google creates a lot of issues that apparently require a LOT of automatically generated emails every time you make a change on the schedule.” Pros

If you’re looking for all-in-one fitness business management software that will allow you to grow and manage your business with ease at a competitive price point, then should be your first and final choice. builds your entire facility management platform with your brand in mind. It’s not simplistic, unbranded software. It’s your app, your software, your logo, and your brand front and center. So, if you’re looking for a platform rich in features to help bring your business success, let us know. Our world-class dev team has a proven track record of delivering software that just works.

What features are most important to you for the current and future state of your fitness business?

If you’re ready for customized software that can help grow and manage your fitness business, request a demo today.

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